Lab Requirements and Processes

CNET Shared User Facility Requirements and Processes

Requirements for use of CNET User Facility

All users of the CNET User Facility are expected to understand and comply with Cornell laboratory practices and policies, as summarized in the Cornell Chemical Hygiene Plan and Lab Safety Manual, which are available in the CNET User facility and via the Cornell Environmental Health and Safety (EH&S) website at www.ehs.cornell.edu. Additionally, prior to using the User Facility, all users must complete the Cornell General Laboratory Safety, Chemical Waste Disposal, Compressed Gas Safety and Cryogen Safety classes (all given by EH&S and available online through CULearn) and agree to the User Facility Requirement and Processes. Collectively, this training includes chemical safety and disposal, use of personal protective equipment, other general safety procedures, and what to do in case of emergency. Emergency phone numbers are listed on all laboratory doors.

The lab manager will continually be looking for evidence that the user understands the language, rules, procedures, and consequences of working in the facility. The lab manager will evaluate whether users can and will work safely in the laboratory. Initial and continued access is dependent on completing the CNET Orientation and an assessment of behaviors in these and other areas.

Prototyping and Testing Facility Conduct Expectations

As members of both the Cornell and Research communities, CNET Shared User Facility users and staff have a personal responsibility to conduct their activities in a manner that is respectful and protective of the center, its stakeholders and users, the facility itself, and its material assets. In terms of facility usage, the Shared User Facility comprises a variety of high-value resources that are shared among many users. Users violating the operating or safety rules of the facility, endangering the safety of themselves or others, or using resources inappropriately, may have their access restricted, suspended, or revoked. In order to maintain efficient management of resources, users are expected to follow proper card-access protocol, clean up after their work, maintain work and storage areas in good order, and use the FOM reservation system.

Safety is an important concern in all aspects of CNET Center activities. All operations must be conducted with the safety of the individual user and other users as a primary consideration. As a general rule, anyone violating safety rules or otherwise compromising his or her personal safety or the safety of others will be denied access to the laboratory. Suspensions may be for several days, a week, or permanently. Ignorance of the rules, lack of common sense, language difficulties, carelessness, and being short of time are not adequate reasons for unsafe behavior. In general, if a user is not certain about what the proper and safe procedure, they need to stop and ask the facility staff before proceeding. This will not only ensure the safety of users and the equipment, but will also result in greater productivity. Not using proper procedures ultimately results in delays for one’s own work and that of others.

We encourage you to bring your concerns or observations to the facility staff at any time. We welcome your suggestions regarding safety and laboratory procedures.

Bypassing the FOM/Instrument interlock system or failure to log used time on an instrument is not allowed and will result in the reduction or loss of access to the shared user facility.

Users of the lab and occupants of the cubicles are reminded to work quietly to minimize disturbances and promote a cooperative and productive work space.

Personal phone conversations on cell phones should be conducted outside of CNET to minimize disruptions to other lab users. Cell phones should be set to vibrate and not left unattended in the lab. The landline phone in the Shared User Facility is to be used only for business purposes, as covered also in the section below, and not to make or receive personal phone calls.

Computer, Network, and Telephone Protocols

Computer, network and telephone misuse is a violation of university policy, and may subject the abuser to various disciplinary actions from the department, the campus judicial system, and/or legal authorities. Violations would carry the same results as violations of CNET safety rules, ranging from denial of access for a period of time to permanent exclusion from the facility. This policy covers ALL computers, network ports and telephones in the CNET Center and Shared User Facility.

Restrictions include, but are not limited to, the following:

  • Use of CNET computer, network, and telephone systems for anything other than CNET related work (i.e. personal use, internet telephone calls, downloading entertainment, etc.) or without proper authorization is not allowed.
  • Tampering with or obstructing the operation of the CNET computer, network or telephone systems, or attempting to do so is not allowed.
  • Inspecting, modifying, distributing, or copying software or other data (whether this is system software, data, or files of another user) without authorization, or attempting to do so is not allowed.

A more comprehensive description of computer abuse may be found in the “Cornell University Policy Regarding Abuse of Computers and Network Systems” at www.cit.cornell.edu/policy/abuse.html.

Facility Resources

CNET Shared User Facility is housed on the first floor of Kimball Hall on the Engineering Quad and is comprised of two parts with separate proximity card-controlled access system. One is a suite of dry and wet laboratories (entrance at the south end of the Kimball Hall public corridor) and the other (on the east side of the Kimball Hall public corridor) provides entry through a gowning area into two, HEPA Filtered rooms. CNET maintains administrative offices and related space along the main public corridor as well.

Within the Shared User Facility suite of dry and wet laboratories there are two coat cabinets (casework closest to visitor cubicles) where facility users may put their coats, backpacks, boots, etc., while in the lab or clean room. The cubicles in the Shared User Facility serve as temporary office space for visiting scientists.

CNET is not responsible for lost or stolen items. Users should take appropriate precautions with your personal belongings.

Hours of Operation

The laboratory is generally open 24 hours a day, 7 days a week, including most holidays. Working alone during evenings and weekends is discouraged as a safety precaution.

Proximity Card-Controlled Door Access

Facility entrance doors are equipped with proximity card readers which provide ease of access and automatically identify users who are entering the lab. Proper use of card-controlled doors is a critical part of the security of the facility and the safe and responsible use of its resources.

A CNET-activated Cornell ID authorizes access for only one person. Users must not share their card nor permit access to unauthorized persons. As these cards are the keys to the facility, they should be treated like one’s own house or car keys. Persons without an access card specifically issued to them are not allowed in the facility, except for brief tours accompanied by an authorized user. Non-authorized persons are prohibited from accompanying, observing, and helping users at work. Lending an access card to someone else is a serious violation of lab security policies.

Users should enter the facility only by flashing their own card. The entrance of two or more users on a single card flash (“tailgating”) impairs access monitoring and is therefore a violation of the door access policy.

ACCESS-CONTROLLED DOORS MUST NEVER BE PROPPED OPEN.

CNET staff will review access logs for evidence of irregular door activity and improper use of proximity cards.

Lab Dress Code

Footwear must be closed toe shoes that fully enclose the heel and top of foot. Sandals, open weave shoes, or shoes that expose the top of the foot are not allowed. Additionally, the shoes must not have a high heel or deep cleats that may hold mud or dirt in them or damage the floors.

Long pants and sleeves should be worn when handling chemicals and cryogens. Long hair should be tied back to avoid any moving parts. Safety glasses are required for all users in the wet labs and should be worn in all areas when appropriate.

Additional Prohibited Activities in the Facility:

  • Eating or drinking (outside of the office space cubicles of the Shared User Facility)
  • Use of head phones or earphones that cover both ears

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